Duties and Responsibilities of UNDP Operations Analyst

• Ensure full compliance of operations with UN/UNDP rules, regulations, policies, and Internal Control Framework (ICF).
• Implement corporate operational strategies. Establish management targets (BSC); and regularly monitor office performance indicators for achievement of results. Take timely corrective actions when required.
• Establish collaborative arrangements with potential partners and a client management system for appropriate management of partnerships and resource mobilization purposes.
• Provide sound contributions to UNDP knowledge networks and communities of practice.

• Ensure proper planning of CO financial resources, tracking and recording of expenditures in compliance with IPSAS, and audit of financial resources, including extra-budgetary income in accordance with UNDP rules and regulations.
• Serve as member of bank signatory panel.
• Ensure transaction and stop payment approval on internet banking system.
• Ensure all financial transactions are identified, recorded, and verified in compliance with IPSAS as outlined in the corporate policies and procedures.

• Ensure CO compliance with corporate human resources policies and strategies.
• Advise on optimal staffing of the office and projects.
• Provide oversight for recruitment processes and appropriate use of different contractual modalities in accordance with UNDP rules and regulations.
• Establish and maintain proper performance management and staff development systems, ensuring staff access to role appropriate learning activities.

• Ensure CO compliance with corporate rules and regulations related to procurement and logistics.
• Develop CO procurement strategies including sourcing, supplier selection and evaluation, quality control, customer relationship management, and supplier performance evaluation system.
• Develop CO procurement plan and ensure proper contract management, anticipating potential litigations.
• Ensure proper management of UNDP assets, facilities and logistical services, and administrative services, including full compliance with IPSAS during purchasing, utilization and disposal of the CO’s assets.

• Ensure ERP functionality is used for improved business results and improved client services.
• Identify opportunities and ways of converting business processes into web-based systems to address the issues of efficiency and full accountability.
• Maintain a secure, reliable infrastructure environment for ICT and adequate planning for disasters and recoveries. Update the ICT Disaster Recovery Plan regularly.
• Identify and promote different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry and web-based office management system, etc.

• Elaborate strategic approach for implementation of common services in line with the latest developments in common services and best practices.
• Ensure proper planning and tracking of common services budget and of Agencies’ contributions to the common services account.
• Contribute to Operations Management Team (OMT) activities including the area of risk management.

Required Skills and Experience

• Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, Finance, Economics, or related field is required, or
• A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

• Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in providing management advisory services and/or managing operational activities and programme support is required.
• Proven ability to deliver under pressure and in short timeframes.

• At least 2 years of experience with responsibility for procurement, finance, Human Resource Management and/ or ICT at the local, Regional or International organization is desirable.
• Experience in people management and working with diverse teams in developing countries.
• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems such as ERP platforms (such as Oracle Cloud) is desirable.
• Experience working with UN Agencies, Regional, Governmental or other international organizations is desirable.
• Experience and good knowledge of accrual accounting, IPSAS or IFRS is highly desirable.

• Fluency in English is required.
• Knowledge of another UN language is desirable.

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